Google Calendar
Google Calendar is a scheduling tool in Google Workspace that helps teams organise events, meetings and reminders. Non-profits use it to plan campaigns, book meetings and keep everyone on the same page.
Non-profit discount
Non-profits can apply for Google Workspace for non-profits to receive free access to essential productivity tools, including Gmail, Google Drive, Google Meet, and more. Discounted rates are also available for Business Standard, Business Plus, and Enterprise editions.
How to apply:
- Set up a free Google account for your workspace admin
- Visit the Google for non-profits website and click 'Get Started'
- Sign in with your workspace admin's Google account and complete the eligibility form
- Wait for verification by Google's partner, which typically takes 2–14 business days
- Once approved, activate Google Workspace for non-profits from your account dashboard
Heaps Smart recommended
Google Calendar is one of those tools that seems simple at first, but ends up solving all sorts of problems for non-profits. It's included with Google Workspace for Nonprofits and works beautifully across teams, making it easy to stay on top of meetings, events, and deadlines.
One use we love is turning Calendar into a booking system for shared spaces. For example, we recently helped a non-profit use it to manage room hire for their community space. No more manual bookings, phone calls, or chasing up payments. It streamlined the whole process.
Beyond that, shared calendars are great for scheduling all-staff events, volunteer shifts, board meetings, or public-facing events like workshops and community gatherings. You can create different calendars for different teams or locations, and embed public calendars into your website so the community always knows what's on. It's simple, free, and surprisingly powerful once you start using it fully.